Finance Assistant

  Blackett Avenue, Newport

About the role

Salary: £24,784.50 FTE - Pro Rata £14,870.70 22.5 hours per week

Hours: 22.5 hours per week (3 Days)

Closing date: Tuesday 30th June 2026

Role type: Permanent

Hours of Working:  22.5 hours per week. There is some flexibility in the days and hours to be worked, e.g. school hours 9.30 – 2pm or similar could considered. (To be discussed at interview).

Position overview

We are seeking a detail-oriented and motivated Finance Assistant to join our team and support the financial operations of the hospice charity. The Finance Assistant will work closely with the Finance Manager and other team members to ensure the accurate recording of financial transactions, adherence to financial policies and procedures, and timely reporting. This role offers an excellent opportunity for someone looking to gain valuable experience in the charity sector while making a meaningful contribution to our objectives.

Skills and experience required

This role would suit someone with a background of working in Finance but there will be an opportunity for training and development in the role.

The successful applicant will be able to demonstrate they are confident working with numbers and have good written and spoken English. For example, a C or above GCSE in Maths and English.

The successful applicant will be able to demonstrate the ability to use a computer in an office-based environment. Experience using spreadsheet software, accounting software and payroll software would be advantageous.

The successful applicant will be working as part of a small team and will be expected to work flexibly on a variety of different areas within Finance.

The successful applicant will also be able to work independently will be able to prioritise their workload.

The successful applicant will need to be comfortable communicating with colleagues and people from outside the hospice such as suppliers through email, by telephone and face to face.

Key Areas of Responsibility         

The successful applicant will, as part of a team

 ·  Assist in the administration of the purchase system including matching invoices to purchase requisitions, accurately coding supplier invoices, data entry of supplier invoices, reconciling supplier statements and resolving queries with suppliers.

·   Prepare payments to suppliers ensuring adherence to payment schedules and terms.

·   Assist with the administration of the monthly payroll including accurate data entry of timesheet data, processing payroll amendments, producing payslips and other reports using Sage Payroll software.

·  Assist with the reconciliation of bank and credit card statements, identifying and resolving discrepancies as necessary.

·   Assist in processing income from various sources, including counting cash donations, and recording it accurately on the finance system.

·   Assist with recording and maintaining stock records on the finance system.

·   Provide general administrative support to the finance team, such as answering phones, filing of paperwork, responding to enquiries, and assisting with special projects as assigned.

·   Maintain confidentiality of financial information and exercise discretion in handling sensitive data.

·  Provide cover for other members of the Finance team.

 Additional Duties

All job descriptions are subject to review. Job holders are expected to be flexible and be prepared to carry out any similar or related duties which do not fall within the work outlined.  Any review will be undertaken by the line manager, in consultation with the post holder.

 Health and Safety:          To ensure that the agreed procedures are carried out, be aware of the responsibilities placed on employees under the Health and Safety at Work Act, to maintain a safe environment for employees and visitors.

Data Protection:              If you are required to do so, any processing or use of information pertaining to staff, patients and/or clients must be held in a fair and lawful way.  Data should only be held for specific registered purposes and for the minimum period of time.  It must not be disclosed in any way incompatible with such purposes.

Equal Opportunities: It is the aim of St. David's Hospice Care to ensure that no job applicant or employee receives less favourable treatment on the grounds of sex, race, colour, nationality or ethnic origins, or is placed at a disadvantage by conditions or requirements which cannot be shown to be justifiable.  To this end, St David's Hospice Care has an Equal Opportunities Policy and it is for each employee to contribute to its success.

No Smoking Policy:  St David's Hospice Care operates a No Smoking policy.

Conditions of Service: In accordance with St. David’s Hospice Care Employment Manual.

Pension Scheme:  A Company Pension Scheme is offered on appointment under the auto enrolment arrangements

 

Confidentiality: All information concerning patients/clients and staff must be treated as strictly confidential at all times.

This job description is not exhaustive and is subject to change as indicated by the needs of the Hospice.

PERSON SPECIFICATION

 

 

Essential Criteria

Desirable Criteria

Education/Training
  • Good standard of education including GCSE Maths and English or equivalent
  • Basic understanding of accounting principles and financial procedures

Experience and/or qualification in a finance, accountancy or business administration role

 

Experience
  • Excellent time management skills with an ability to organise own workload to set and meet deadlines
  • Strong numeracy, attention to detail and organisational skills

 

Book-keeping or accounts experience.

 

Knowledge or understanding of Sage payroll or other payroll systems

 

Bank reconciliations experience

Skills and Abilities
  • IT literate, including any payroll systems and Microsoft Office
  • Excellent interpersonal skills
  • Ability to perform well in a team environment
  • Ability to analyse and understand financial and accounting data
  • Maintain accurate financial records ensuring all transactions are properly recorded and reconciled.
  • Provide administration support including filing, document management  and responding to routine enquiries
  • Effective communication skills
  • Decisive, able to analyse situations and find the most appropriate solutions
  • Ability to maintain and use spreadsheets

Previous experience working for a charity or third sector organisation

 

 

Other Information

Health and Safety

To ensure that the agreed procedures are carried out and be aware of the responsibilities placed on employees under the Health and Safety at Work Act. To maintain a safe environment for employees and visitors.

Data Protection

If you are required to do so, process and/or use information held on a computer or word processor in a fair and lawful way. To hold data only for specific registered purposes and not to disclose it in any way incompatible with such a purpose. To disclose data to authorised persons or organisations as instructed.

Equal Opportunities

It is the aim of St David's Hospice Care (SDHC) to ensure that no job applicant or employee receives less favourable treatment on the grounds of sex, race, colour, nationality or ethnic origins, or is placed at a disadvantage by conditions or requirements which cannot be shown to be justifiable. To this end, SDHC has an Equal Opportunities Policy and it is for each employee to contribute to its success.

No Smoking Policy

SDHC operates a No Smoking policy.

Conditions of Service:

In accordance with SDHC Employment Manual.

Pension Scheme

A Pension Scheme is offered on appointment.  Staff may prefer to make their own arrangements.

Confidentiality

All information concerning patients/clients and staff must be treated as strictly confidential at all times.

Application form

If any parts of this form require an answer but do not apply, please enter 'Not applicable' or 'N/A'.

Section 1: Personal Details






May we contact you at work?*
  






Are you free to remain and take up employment within the UK with no current immigration restrictions?*   

Please indicate how you learnt of this vacancy


Section 2: Education, Training & Qualifications




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Section 3: Courses attended not leading to professional qualifications



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Section 4: Membership of professional bodies





Section 5: Present or most recent employer










Hours*
   


Section 6: Employment record

Please include a full employment history since leaving full time education accounting for any gaps, most recent first.








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Section 7 : Other employment


Section 8: Leisure


Section 9: Experience and other information


Section 10: Cautions, Rehabilitations and criminal records


If, due to the nature of the work for which you are applying (please refer to Job Description / Person Specification) your application is exempt from the provisions of Section 4(2) of the Rehabilitation of Offenders Act 1974, (Exemptions) Order 1975, you will not be entitled to withhold information about convictions which are for other purposes 'spent' under the provisions of the Act. In the event of employment, any failure to disclose such convictions could result in dismissal. Successful candidates will be required to complete a Disclosure Application at Standard or Enhanced level, depending on the nature of the post, for submission to the Disclosure Barring Service. St. David's Hospice Care complies fully with the DBS Code of Practice and the Data Protection Act 1998 regarding disclosure information. Any information given will be treated as completely confidential and will only be considered in terms of its relevance to an application for positions to which the order applies. A criminal record will not necessarily be a bar to obtaining a position. If you have any concerns or queries on this matter, please seek advice from the HR Manager.

Section 11: Driving licence

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Do you have access to a car?*
   

Section 12: Employment status

Are there any restrictions on you taking up work in the UK?*
   

Section 13: Referees

Please give below the names of two referees who have agreed to give a reference on your behalf and who are not related to you. One of them should be your existing or most recent employer.

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Referee 2



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Section 14: Background information

Have you had a recent bereavement of a close family member or friend?*
   

We advise a person who has had such a bereavement not to begin employment at St David’s Hospice Care until at least one year has elapsed. If, however, you feel able to begin employment and would like to discuss the possibility of doing so, please contact the Personnel Manager, who will be happy to discuss this with you.

Section 15: Declaration

Privacy Policy

Data protection: Information from this application may be processed for purposes registered by the Employer under the Data Protection Act 1998. Individuals have, on written request the right of access to personal data held about them.

Thank you for your application

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